Leading recommendation
Coral Gate Event Co.
Leading appointment: full planning, US-hours contact, and experience at this villa
Alex, this is the planner we would take into a first appointment conversation. The brief is a 40-guest private-villa wedding in Lantern Point on May 20, 2027, planned from the United States, with full planning and clear communication as the support you asked for. Coral Gate is the only shortlisted team where those three appointment tests — service, guest scale and US working hours — sit on Supported evidence rather than a sales claim.
The notes we have reviewed describe work at Sealine Escape Villa, including who owned catering access and the rain backup. That is a strength for this wedding: they already know how the property runs.
What still needs answering is the written proposal, not the date. Travel, assistant hours and supplier commission can sit outside a headline planning fee. A $6,200–$8,100 fee is only comparable with the other two once those items are in writing. Our view: keep Coral Gate as the leading appointment conversation, provided a like-for-like scope table is on the table before any deposit.
- Can they take this appointment (full planning, 40 guests, from the United States)
- Supported. Recorded full-planning scope in the 20–75 guest band, with calls every two weeks and a shared decision log — a credible model for planning from the United States. Jamaica sits on Eastern Time, so East Coast calls are usually same-day, not next-morning.
- May 20, 2027 availability
- Supported. Confirmed for May 20, 2027 as part of this search.
- Fee versus what you actually appoint them to do
- Reported $6,200–$8,100. Proportionate if travel, assistants, event-week hours and supplier commission are inside it — otherwise the headline is not comparable.
Indicative fee band$6,200–$8,100 planning fee (indicative — confirm on proposal)
Service scopeFull planning including supplier sourcing, venue liaison and wedding-day direction
How you would work togetherVideo calls every two weeks + shared decision log while planning from the United States
- Available for May 20, 2027 — confirmed as part of preparing this report.
- Full-planning service recorded, including supplier coordination for couples planning from overseas.
- Guest-count band 20–75 supported for private-villa weddings at similar scale.
- Update rhythm every two weeks and a shared decision tracker offered for US-based planning.
- Confirm whether assistant planner hours and travel to Lantern Point are included or billed separately.
- Clarify commission arrangements with recommended suppliers before comparing headline fees.
- Ask for a one-page scope table: core planning fee, travel, assistants, event-week hours and any supplier commission, so the three shortlists can be compared like for like.
- Ask who owns venue liaison, kitchen access, vendor parking and the rain backup — planner, villa manager, or you — in that same table.
- Add a 40-guest working annex: who answers arriving families, transfer timing and out-of-hours contact, as part of the planning service you would be buying.
Tailored question 1 · Coral Gate Event Co.
If we appoint you for May 20, 2027, what is inside the planning fee versus billed as extras — travel, assistants, event-day hours and supplier commissions?
You cannot compare three appointment proposals until the scope table is the same.
Tailored question 2 · Coral Gate Event Co.
How will you work with us from the United States — who is the day-to-day contact, how often do we speak, and where are decisions logged?
Clear communication was a stated priority. The working rhythm is part of what you appoint.
Tailored question 3 · Coral Gate Event Co.
If we appoint you, who owns venue liaison, kitchen access, vendor parking and the rain backup?
Wedding-week access at a private villa needs a named owner before you appoint.
